We're required to collect and periodically check the legal entity information of all companies that are part of your American Express® Corporate Card Program. The following information will need to be provided and certified by an Authorizing Officer:
Legal Entity Information
- Full Company Legal Name
- Physical Place of Business Address
- Tax ID (TIN)
Authorizing Officer, Beneficial Owner* (Equity Owner, Control Person) information
- Full Legal Name
as it appears on your government identification, including middle name if applicable - Full Physical Residential Address
P.O. Box, post office location, commercial mail receiving agency, or a registered agent cannot be accepted - Date of Birth
- SSN, ITIN or other valid government-issued ID
If SSN or ITIN is not provided, we also require a copy of the government-issued ID to be provided - Job Title (where applicable)
* Please note that beneficial owner information is not required in some cases
At a glance…
- How can I provide this information?
You will receive an email from
US-KYC@alerts.americanexpress.com
with a link that can be used to fill in and submit the relevant information to American Express securely
Still have questions?
Please check the Frequently Asked Questions below
You may also contact the American Express Customer Care or your Account Executive as you would today
American Express is required to periodically collect, update, and maintain the information of our customers to meet our regulatory obligations.
You have been contacted because we require you to share your KYC information as well as provide and certify KYC details of your Company and its Beneficial Owners.
We require you to provide the name, address, date of birth, and Social Security number (in the case of non-U.S. individuals, details of a government-issued identification document) for the following:
1) The Authorizing Officer
2) Each individual, if any, who owns, directly or indirectly, 25% or more of the equity interests of the legal entity customer
3) An individual with significant responsibility for managing the legal entity customer (e.g., a Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, Managing Member, General Partner, President, Vice President, or Treasurer)
We will require the Legal Entity details for each subsidiary using an American Express US corporate product. For all subsidiaries that are not exempt from providing Beneficial Owner information, we would also require Equity Owner(s) and Control Person details for each subsidiary.
Please note: We may need you to provide proof of identity if you do not have an SSN/ITIN, and/or a proof of address if your residential address is based outside the US.
You will receive an email from US-KYC@alerts.americanexpress.com with a secure link to provide the information requested.
To uphold our responsibility under Federal law to help the United States Government fight terrorism and money laundering, American Express is required to obtain, verify, and record information that will allow us to verify the identities of our customers, including individuals and Company credentials.
In addition to regulatory requirements, American Express aims to ensure we maintain up-to-date customer information for our Corporate Programs in order to serve you better. Failing to provide this information may result in suspension and / or cancellation of your Company Account(s).
If you have additional questions, please reach out to your American Express Account Executive or contact the Program Administrator Servicing team as you would today.
We are legally required to undertake certain procedures to establish the identity of our customers as well as ensure the information we have on file for our existing customers is kept up to date. If you have received an email or letter from us, it means that we need to collect your details along with your Company and Beneficial Owner information to comply.
Yes.
If we are not able to successfully update the required KYC information, we will suspend and cancel your Company Program. Depending on the level of information required, it’s possible that none of the Card Member associated with your account will be able to use their Cards.
If you do not have an SSN or ITIN information to provide, you must provide a foreign government-issued ID along with supporting evidence.
Supporting evidence is also required for any Beneficial Owner who does not have an SSN or ITIN.
No.
The email or letter that you have received from us will advise you of the number of days that you have to respond back.
If you have concerns regarding the legitimacy of this email, please visit our .
If the provided information is incomplete or if additional information is required, you will receive a follow-up communication from us.
We use the documents provided by you to ensure that the information we have on file for your Company is valid and up to date. Your data will be used and stored in accordance with the Online Privacy Statement.
The collection of Beneficial Owner information is required by American Express for Anti Money Laundering (AML) purposes. We need to verify the identity of individuals who have at least 25% ownership (if any), and at least one person with substantial control of the business to safeguard the US financial system from anonymous shell companies designed to hide or obfuscate beneficial owner information.
No.
American Express requires this information for Anti Money Laundering (AML) purposes. The Social Security number and Date of Birth, along with the full name and residential address, will allow us to verify an individual's identity and thereby remain compliant with the regulations.
The frequency with which we contact you for this type of information can change depending on various factors about you and your Company.
Equity Owner details are not required in this case.
The Beneficial Owner certification form allows you to certify that no individual (i.e. natural person) owns 25% or more shares directly or indirectly in the Legal Entity.
Please note that you would still need to certify this information within the response to American Express
Equity Owner and Control person details are not required in this case.
The Beneficial Owner certification form will contain a list of applicable Beneficial Owner exclusion criteria that you can choose from to certify the Beneficial Owner exemption.
Please note that you would still need certify this information within the response to American Express
No. This information must be certified by the Authorizing Officer of the Company.
American Express defines a Program Administrator as one who oversees the Corporate Program. They request additional Corporate Cards, access reports, review billing statements, manage cash flow, and handle reconciliation as needed.
American Express defines an Authorizing Officer as an officer, partner, or representative of the Company with authority to open accounts in the Company’s name and bind the Company to the Agreement.
Beneficial Owner refers to Equity Owner and Control Person.
American Express defines an Equity Owner as an individual(s), i.e. a natural person who directly or indirectly owns 25% or more of the equity interests of the legal entity
There can be up to 4 Equity Owner associated with a Legal Entity.
Please note: Only an individual or natural person's details are requested. We do not request details for any corporations that may own 25% or more equity in the legal entity.
American Expressdefines a Control Person as an individual with significant responsibility for managing or directing the entity, including an executive officer or senior manager (e.g., Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, Managing Member, General Partner, President, Vice President, Treasurer), or any other individual who regularly performs similar functions. While there could be multiple individuals with significant responsibility, only a single individual's details are being requested.
You should notify American Express immediately of a change/update to an Authorized Officer by calling the American Express servicing phone number or by contacting the respective assigned Account Executive.
You may also reply to our email indicating that the named person is no longer in the role. Your account/profile will subsequently be removed from American Express.
Please contact the American Express servicing phone number or your Account Executive as you would today.
Please contact us at our US Know Your Customer Verification mailbox at customerverification@aexp.com to request the email again.
Please reach out to the American Express support team to get the Company and the related accounts and profiles cancelled.
Who are Authorizing Officers, Equity Owners and Control Persons?
American Express defines an Authorizing Officer as an officer, partner, or representative of the Company with authority to open accounts in the Company’s name and bind the Company to the Agreement.
American Expressdefines an Equity Owner as an individual(s), i.e. a natural person who directly or indirectly owns 25% or more of the equity interests of the legal entity
There can be up to 4 Equity Owner associated with a Legal Entity.
Please note: Only an individual or natural person's details are requested. We do not request details for any corporations that may own 25% or more equity in the legal entity.
American Expressdefines a Control Person as an individual with significant responsibility for managing or directing the entity, including an executive officer or senior manager (e.g., Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, Managing Member, General Partner, President, Vice President, Treasurer), or any other individual who regularly performs similar functions.
While there could be multiple individuals with significant responsibility, only a single individual's detail is being requested.
